Monthly Newsletter Roundup Template
A monthly roundup is the easiest newsletter for a small business to keep up. You summarize what you posted on your website that month and link to each post for the full story.
Subject line examples
- [Company] news for [Month]
- [Month] roundup: [Biggest story] and more
- [Newsletter name], [Month] [Year]
- What's new at [Company] this month
Hi [First name], Here's what happened at [Company] in [Month]. 1. [Headline of item 1] [Two or three lines summarizing it.] Read more: [Article URL] 2. [Headline of item 2] [Two or three lines summarizing it.] Read more: [Article URL] 3. [Headline of item 3] [Two or three lines summarizing it.] Read more: [Article URL] Coming up - [Date]: [Upcoming item 1] - [Date]: [Upcoming item 2] Thanks for reading. Reply any time with questions or ideas. [Your name] [Company] --- [Company] [Street address], [City], [State] [ZIP] You're receiving this because you subscribed to updates from [Company]. Unsubscribe: [Unsubscribe link]
How to write it
- Put your most important item first and mention it in the subject line.
- Keep each item to a short summary and a link. The full story lives on your site.
- A few items is plenty. In a busy month, pick the ones that matter most.
- Use the same structure every month so it's quick to write and easy to scan.
When to send it
Pick a regular day, such as the first week of the month, and stick to it.
In a quiet month, include a customer story or a recent blog post instead of skipping the issue.
The footer is not optional
Under the CAN-SPAM Act, commercial email must identify the sender, include a valid physical postal address, and give a clear way to opt out that you honor within 10 business days. A newsletter that promotes your products or services counts as commercial.
The footer at the end of the example covers these items. Build it once with the email footer generator and reuse it in every issue so nothing gets dropped.
Drafting this with Newsletter Ready
A roundup is exactly what Newsletter Ready is built for. It picks up to 6 of the newest articles you haven't used yet from your site and drafts a summary of each with a link to the source.
- It checks your news or blog listing page, or your RSS feed, every hour and picks up new articles (up to 10 at a time).
- It drafts an issue from up to 6 of the newest articles you haven't used yet. It writes only facts found in those articles and links to the source under each section.
- Nothing is sent until you approve it.
- Sender details and the unsubscribe link are added automatically. Unsubscribing takes one click, and bounces and spam complaints are suppressed automatically.
- Paste your site URL on the homepage to see a sample issue in about a minute, without signing up. The free plan covers 300 subscribers and 4 issues per month.
Newsletter templates and examples
Sources
This page is general information, not legal advice.